Presentation
The UNISign module proposes to automatically add a signature to your outgoing messages, defined in the administration console or CIM. This way, your signature remains the same regardless of how your mail is sent (smartphone, webmail or email client). UNISign is compatible with images and also offers group signatures.
Individual access to UNISign
Each user can set their signature via the CIM or the administrator may want to set it via the admin console in order to keep the visual consistency of the messages sent.
In the admin console, this is done in the Groups & Users submenu accessible via Filtering > Configuration or via Filtering > Advanced Communication.
Access to UNISign for groups
Going through the editing of each group, a new tab "Group Signature" allows you to edit the signature for the group (in our example below, the "Salesmen" group).
The group signature screen allows you to see which user is using a different signature (the checkbox next to their name is unchecked) and force the use of the group signature by checking this box.
These signatures replace individual signatures and are useful for, for example, a telephone support platform where you want each user to send the switchboard reference rather than their direct line.
Use of signatures
Individual centralized signatures, if enabled, use a precise and easy-to-remember tag (3x arobase or "@@@") for the system to detect their location. The operation when the signature is activated is as follows:
- If the @@@ tag is present: It is automatically replaced by the user's signature. This is done as many times as it is detected.
- If the @@@ tag is not present : The signature is added only once at the foot of the mail, provided it is not already present in order to avoid signature chains at the end of the message.
You can also consult Unisign Premium